Focus
Kipti
From observation to document
- Observations
- Role-based access
- Reports
Comparison for schools · Reviewed: September 28, 2026
Kipti vs. ChatGPT: 2026 comparison
Summary
ChatGPT is suited to open-ended tasks such as general web research or explanations that do not require specialized school or student-related information sources. For each use, schools should determine whether ChatGPT is approved for the relevant data and purpose. Kipti is designed specifically for day-to-day school work and provides a structured workspace for documentation, task management, and collaboration. Teams can record real observations, use them as the basis for school-related summaries, organize tasks, and work with information under controlled access in a multidisciplinary team.
Both bring AI into day-to-day school work, but they address different needs. ChatGPT is a general-purpose assistant for open-ended tasks. Kipti specializes in the recurring path from an observation to a school document, with role-based access, mandatory professional review, and contractually defined processing locations for data of documented individuals.
Focus
Workflow
Intended use
Focus
ChatGPT
Open-ended tasks
- Research
- Images
- Explanations
Side-by-side comparison
Kipti and ChatGPT by workflow
This table summarizes the priorities described publicly and does not claim to be complete. Statements about ChatGPT come from the provider sources linked below, retrieved on September 28, 2026. Check current details and terms with the relevant provider before making a decision.
This comparison covers the ChatGPT consumer plans Free, Go, and Plus because they are available without an organization contract and may therefore appear in day-to-day school use. We do not have reliable figures for the distribution of individual plans in schools. Different terms apply to ChatGPT Business, Enterprise, and Edu; where that changes the comparison, the relevant row says so.
Focus
- Kipti
- Recurring student-related documentation and collaboration in multidisciplinary teams
- ChatGPT
- Open-ended text, analysis, knowledge, and assistance tasks; the educational institution additionally designs its own school documentation process
Starting point in daily work
- Kipti
- An observation or piece of information is assigned to a documented individual and structured for further documentation
- ChatGPT
- Starts with a prompt, file, or connected source; the user or workspace designs the context and filing process
Student context over time
- Kipti
- Contractually designed for notes, observations, profiles, reports, and progress histories about documented individuals (DPA sections 2–4)
- ChatGPT
- Context may live in chats, projects, files, or connected sources; a school-specific case-file and permissions process is not described in the provider's documentation
Purpose-built outputs
- Kipti
- Structuring, summarizing, and preparing or drafting reports, documentation, and communication (Terms section 6(1)); professional review remains required
- ChatGPT
- Flexible drafts and analyses; format, source grounding, professional review, and subsequent filing remain with the user
Model training
- Kipti
- Customer data is not used to train or improve AI models under Kipti's DPA, Terms, and privacy notice
- ChatGPT
- OpenAI says content from services for individuals may be used for model training unless the user opts out through the privacy portal. OpenAI says inputs and outputs from ChatGPT Business, Enterprise, Edu, and the API are not used for training by default. According to OpenAI, Temporary Chats are not used for training while they remain temporary
AI inference location
- Kipti
- Personal data of documented individuals is used for AI inference only by EEA providers processing in the EU or on Kipti infrastructure in Europe; the DPA names Scaleway in France, Inceptron in Sweden, and Lyceum in Finland
- ChatGPT
- Data residency for Free, Go, and Plus is not described in the provider's documentation. Eligible new Enterprise and Edu customers can select European storage and GPU inference; OpenAI notes: “Non-GPU processing may still occur globally.” For eligible API customers, OpenAI also describes selecting Europe for GPU inference and other processing on supported endpoints
Primary hosting
- Kipti
- Platform and database hosting with Hetzner in Germany on BSI C5-certified infrastructure, with encrypted backups at Scaleway in France
- ChatGPT
- OpenAI processes data globally by default. Eligible API customers and new Enterprise and Edu customers can select European storage, which OpenAI limits to defined in-scope content. Exceptions include account and billing data, logins, workspace metadata, and transient processing
International transfers under the contract
- Kipti
- For personal data of documented individuals, DPA section 14(4) states that no technical means exist for access from outside the EU. Other service providers and permitted transfer mechanisms apply to other customer and user data
- ChatGPT
- According to OpenAI, the contracting entity for EEA customers is OpenAI Ireland Ltd.; the DPA relies on Standard Contractual Clauses or an adequacy decision for transfers outside the EEA and Switzerland
Subprocessors
- Kipti
- For data of documented individuals, Kipti names only EEA providers that process data in the EU
- ChatGPT
- OpenAI lists global cloud, support, moderation, and infrastructure providers, including locations in the United States, Canada, and the Philippines
DPA and GDPR roles
- Kipti
- DPA under Article 28 GDPR (version 1.4, dated September 4, 2026); Kipti is the processor, while the school or school authority remains the controller
- ChatGPT
- OpenAI provides a GDPR data processing agreement for ChatGPT Business, ChatGPT Enterprise, and the API. OpenAI's Student Data Privacy Agreement applies to ChatGPT Edu instead. A GDPR data processing agreement for Free, Go, and Plus is not described in the provider's documentation
Special categories of personal data
- Kipti
- Technically and contractually contemplated when the customer enters such data for the intended purpose (DPA section 3(1)(d), Terms section 9(6)); the controller determines lawfulness
- ChatGPT
- Schedule 1 of OpenAI's DPA lists sensitive data as not intended for transfer, except when users unexpectedly include it in unstructured data. In either case, the controller determines whether planned processing of sensitive student data is lawful
Roles and access control
- Kipti
- Organization accounts, role-based access control, least privilege, tenant separation including row-level security, and role-based visibility (DPA Annex 1, sections 1.3–1.4)
- ChatGPT
- Free, Go, and Plus are personal accounts; organization or role management for those plans is not described in the provider's documentation. Business offers SAML SSO and admin roles; Enterprise and Edu additionally offer SCIM and custom roles. According to OpenAI, MFA currently cannot be enforced across a workspace
Retention and deletion
- Kipti
- After the contract ends, customers have 30 days to export data; irreversible deletion follows no later than 90 days, subject to legal obligations (DPA section 12)
- ChatGPT
- According to OpenAI, retention and administrative controls depend on the plan and configuration. OpenAI says of Temporary Chats: “OpenAI may keep a copy of a temporary chat for up to 30 days for safety purposes.”
Automated decisions
- Kipti
- AI output is advisory; automated decisions under Article 22 GDPR and profiling are contractually excluded (DPA section 2(4), Terms section 6(2))
- ChatGPT
- The user organization defines the purpose and limits of use; a contractual purpose limitation for school decisions on the consumer plans is not described in the provider's documentation
Price
- Kipti
- Free entry plan; Basic €12.99 per seat each month, Team €9.99 per seat each month from 5 seats
- ChatGPT
- Free at no charge; Go, Plus, and Pro are personal subscriptions, while Business and Enterprise are organization plans. OpenAI says of Go: “This plan may include ads.” Current amounts and tax information are available on the provider's pricing page
Best suited for
- Kipti
- Schools and multidisciplinary teams that want to combine student-related documentation, school development, task management, and shared knowledge management in one workspace
- ChatGPT
- Individual open-ended tasks such as research, drafting, explanations, brainstorming, and general assistance
Note on the US CLOUD Act: providers covered by US law can in principle face orders from US authorities to disclose data. The CLOUD Act extends existing preservation and disclosure obligations under US law to data stored outside the United States. Whether a particular provider, of any kind, is covered by 18 U.S.C. section 2713 is a case-specific legal question. In their joint response to the LIBE Committee dated July 10, 2019, the EDPB and EDPS describe parts of the scope as unresolved. They also state that the law does not authorize indiscriminate mass collection, but governs targeted orders with procedural safeguards. We make no statement about any provider. Under Article 48 GDPR, decisions by third-country authorities are not automatically recognized or enforced in the EU.
Kipti prices from the pricing page: Basic €12.99 per person each month or €129.90 per person each year. Team €9.99 per person each month or €99.90 per person each year from 5 seats. View all plans
The Kipti prices shown include VAT. We deliberately do not state ChatGPT amounts: prices and tax information vary by product tier and country and should be checked on the provider's pricing page.
Strengths
Where each offering places its emphasis
The best fit depends on your team's recurring workflow, not on the longest feature list.
ChatGPT
- A very broad range of tasks, from research and writing to analysis.
- Available immediately without an implementation project or role model.
- A broad range of plans, from free access to organization subscriptions.
- Inputs and outputs from Business, Enterprise, Edu, and the API are not used for training by default.
- Eligible API customers and new Enterprise and Edu customers can select European storage.
Kipti
- Assign voice or text observations directly to a documented individual.
- Reuse the same observation base for learning progress reports, support plans, and meetings.
- Role-based access, sharing, and tenant separation are contractually documented.
- Processing locations for data of documented individuals are defined in the DPA.
- Customer data is not used to train AI models.
- AI outputs remain drafts and are reviewed by professionals.
Details
The most important workflow differences
A feature list alone does not explain how each product fits day-to-day school work. These areas usually determine the fit.
Specialized for the school documentation process
Kipti starts with unstructured observations and develops them over time into reviewable drafts for learning progress reports, support plans, or meetings. Its contract describes these data types and limits the intended purpose to structuring, summarizing, and drafting documents. ChatGPT produces text and analyses for a wide range of tasks; a school-specific case-file and permissions process is not described in the provider's documentation. Organizations that need such a process should ask the provider how it can be implemented before using the service.
Terms depend on the product tier
From a privacy perspective, “ChatGPT” is not one uniform offering. OpenAI says content from services for individuals may be used for model improvement unless the user opts out; Temporary Chats are not used for training while they remain temporary. Business, Enterprise, Edu, and the API do not use inputs or outputs for training by default. A GDPR data processing agreement applies to Business, Enterprise, and the API, while OpenAI's Student Data Privacy Agreement applies to ChatGPT Edu. A school that intends to process student data must therefore first assess the plan, contract, and configuration.
Processing location and access by third-country authorities
The US CLOUD Act was enacted on March 23, 2018, as Division V of the Consolidated Appropriations Act, 2018, and added 18 U.S.C. section 2713. It does not create a separate power of access; it extends existing preservation and disclosure obligations under US law to data “within such provider's possession, custody, or control, regardless of whether such communication, record, or other information is located within or outside of the United States.” In their joint response to the LIBE Committee dated July 10, 2019, the EDPB and EDPS explain that the CLOUD Act does not authorize systematic or indiscriminate mass collection, but governs targeted orders subject to procedural safeguards. They also say that parts of its scope remain unresolved, including its application to EU entities in US corporate groups. Whether a particular provider is covered is therefore a case-specific legal question; we make no statement about any provider. EDPB Guidelines 02/2024 on Article 48 GDPR, version 2.1 adopted June 4, 2025, state that decisions by third-country authorities are not automatically recognized or enforced in the EU, while leaving room for other legal bases in individual cases. Kipti's DPA section 14(4) states that no technical means exist for access from outside the EU to personal data of documented individuals. Other service providers and permitted transfer mechanisms apply to other customer and user data.
Collaboration in multidisciplinary teams
Kipti combines notes, profiles, tasks, and document drafts into a shared working record and uses roles, least privilege, and row-level security to control visibility. Free, Go, and Plus are personal ChatGPT accounts; organization or role management for those plans is not described in the provider's documentation. Business, Enterprise, and Edu add workspace, role, and administrative controls. Whether those controls can implement a school-specific responsibility and case-file model is not described in the provider's documentation.
Decision guide
When each offering is the better fit
Start with the process that actually recurs in daily work. Additional features become meaningful criteria only after that.
When ChatGPT is the better fit
ChatGPT can support open-ended tasks such as general research, drafting and explaining, brainstorming, creating images, or preparing materials. Its AI models cover a broad range of tasks, including complex work. When personal student data is involved, schools should assess the ChatGPT plan, contractual terms, configuration, and approval by the school or school authority.
- you need a flexible assistant for changing, open-ended tasks
- you want to start immediately without an implementation project
- the task does not involve personal student data
When Kipti is the better fit
Kipti is a specialized application designed for the needs of education. It helps schools capture observations quickly, keep them available over time, and use them for learning progress reports, support plans, or meeting preparation. The AI chat also supports drafting and revising text, school development work, and focused brainstorming in a school context. Task management covers personal work and team planning. Multiple professional roles can work from the same information under controlled access, while processing locations are contractually defined.
- your own observations should form the basis of several documents
- personal and team tasks should be organized together
- multiple professional roles collaborate under controlled access
- processing locations and deletion periods need contractual definition
Reviewed: September 28, 2026
Sources and review note
Product scope and pricing can change. The providers' current information governs a final decision.
- OpenAI: pricing and product tiers
- OpenAI: Enterprise Privacy
- OpenAI: business data privacy, security, and compliance
- OpenAI: how data is used to improve model performance
- OpenAI: Data Processing Addendum
- OpenAI: subprocessor list
- OpenAI: data residency and inference residency for ChatGPT
- OpenAI: Temporary Chat in ChatGPT
- OpenAI: managing multi-factor authentication
- CLOUD Act, Division V of the Consolidated Appropriations Act, 2018 (Public Law 115-141, March 23, 2018)
- 18 U.S.C. section 2713 (US Code text)
- EDPB: Guidelines 02/2024 on Article 48 GDPR, version 2.1 (adopted June 4, 2025)
- EDPB and EDPS: joint response to the LIBE Committee on the US CLOUD Act (July 10, 2019)
- Kipti: Data Processing Agreement (version 1.4, dated September 4, 2026)
- Kipti: Terms (version 1.1, dated September 4, 2026)
FAQ
Frequently asked questions
Answers that help place Kipti and ChatGPT in context.
For recurring student documentation, yes; for general AI tasks, not completely. ChatGPT is broader for open-ended tasks. Kipti focuses on observations, student-related context, document drafts, and controlled team collaboration.
There is no universal answer. The school must assess the specific offering, contract, data controls, storage and processing options, data category, legal basis, purpose, and local approval. Consumer, Business, Enterprise, Edu, and API offerings have different terms. Provider information reviewed September 28, 2026.
Not as a general rule. Both exclude training by default and provide additional controls. A GDPR data processing agreement applies to ChatGPT Business, Enterprise, and the API, while OpenAI's Student Data Privacy Agreement, an instrument oriented toward US law, applies to ChatGPT Edu. OpenAI's DPA also does not list sensitive data as an ordinarily intended transfer. Data type, purpose, legal basis, configuration, transfers, and approvals require separate assessment. Based on OpenAI's Enterprise Privacy and DPA documentation, reviewed September 28, 2026.
The CLOUD Act of 2018 extends certain preservation and disclosure obligations under US law to data within a covered provider's control, whether stored in or outside the United States. In their joint response dated July 10, 2019, the EDPB and EDPS emphasize that it does not authorize indiscriminate mass collection, but governs targeted orders subject to procedural safeguards, and that parts of its scope remain unresolved. Whether a particular provider is covered is case-specific; we make no statement about any provider. Kipti's DPA states that no technical means exist for access from outside the EU to personal data of documented individuals.
The comparison does not go that far. ChatGPT remains broader for open-ended assistance. Kipti does not generally replace it; Kipti specializes the process for student-related documentation and multidisciplinary collaboration.
It depends on the provider and product tier. Kipti contractually excludes using customer data to train or improve AI models. OpenAI says content from services for individuals may be used for model improvement unless the user opts out; according to OpenAI, inputs and outputs from ChatGPT Business, Enterprise, Edu, and the API are not used for training by default. Provider information reviewed September 28, 2026.
The publicly available product and contract information was retrieved on September 28, 2026. The providers' current information is always authoritative.
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