01First observation
Create a note
A teacher documents the first observation or incident related to the bullying situation in Class 7b.
Class 7bBullying situation
Features
How Kipti works
From the first observation to a shared understanding, Kipti helps teachers and school teams support students with more context and less writing.
Kipti at a glance
Two and a half minutes with Kipti: capture an observation and share it with your team, contacts and classes, tasks, the AI chat with sources, and knowledge documents.
- 2:35 min
- English audio
- English captions
- Support students with context
- Build a shared understanding
- Spend less time writing
The workflow
From observation to next step
Kipti follows the rhythm of the school day: capture first, then organize, find, and act together.
- 02
Organize
Thanks to AI, even unstructured thoughts become precise text drafts that you review and edit.
View details - 03
Find and draft
Ask your notes in the AI chat and have drafts for reports and support plans prepared.
View details - 04
Share and act
Assign tasks, control sharing for each record, and keep the team on the same page.
View details
Features in detail
Everything that supports this workflow
Kipti keeps sensitive school histories understandable, brings knowledge from multiple notes together, and helps teams agree on next steps sooner.
Capture
Speak and make voice searchable
Observations rarely happen at a desk. Capture them in the hallway, during a support session, or after a family conference as a voice note on your phone or a short note on your computer. Kipti turns the recording into searchable text.
Choose the relevant student record when you capture the note, so classroom observations, conference notes, and activity reports stay in the right context. Kipti runs in the browser across devices, letting you capture a note on the go and continue working on it later.
- Voice note on your phone or a short text on your computer
- Your voice becomes searchable text right away
- Choose the relevant student record as you capture
0:09
Turning into text …
“Today, Mila told the group about her weekend on her own for the first time …”
Entry: Mila B.Selected
AI-assisted structure
Turn loose notes into clear text
Kipti turns short notes into clear, consistent text, keeps them with the record you selected, and presents existing information in a useful structure. AI inference for data of documented individuals runs through providers in the EEA or on Kipti infrastructure in Europe.
AI proposes and you decide. Every result remains a draft that you can review, edit, or reject. Customer data is not used to train or improve AI models.
- Loose keywords become clear, consistent text
- Every result stays a reviewable draft that you approve
- Customer data is not used to train or improve AI models
Before
focused during math support, regrouping still uncertain
After
Jonas stays focused during math support; regrouping is still uncertain.
Entry: Jonas K.SuggestionYou decideSources visible
Knowledge and chat
Ask your notes and review the sources
Ask a question in everyday language. Kipti searches the knowledge your team has recorded and returns a structured answer together with the notes it came from, so you can review the source context directly.
Answers use only information you can access or that has been explicitly shared with you. Use them to prepare family conferences, summarize observations, start a report or support-plan draft, and identify open agreements.
- Ask questions in everyday language
- Answers cite the notes they came from
- Only information you are allowed to access
AI assistant14 sources
Searching notes.
14 results found.
Summary of notes about Emma Fischer
I found 14 notes. Here is a summary organized by theme:
Overview
The observations show steady progress across instruction, support, and team agreements. Source
Learning progress
Language arts: Emma reads aloud more fluently and writes her own headings for short texts. Source
Mathematics: Regrouping is becoming more reliable; short structure prompts still help with word problems. Source
Social-emotional observations
Emma contributes more often during morning meeting and reliably takes on small classroom jobs. Source
On long days, she tires more quickly and tends to withdraw during partner work. Source
Agreements
Feedback for Mara Fischer was prepared for the next family contact. Source
The support materials in the team space should be updated by Friday. Source
Next steps
Practice regrouping twice a week and review reading cards with a partner. Source
Offer a short quiet-space option at recess and review it again after two weeks. Source
Chat with your AI assistant...Please summarize all my notes about Emma Fischer from the past three months.
Documents
Prepare reports, support plans, and meeting notes
Use observations already captured in Kipti to prepare drafts for learning progress reports, support plans, accommodations, or meeting notes. Describe what you need in the chat and Kipti prepares a draft in the relevant format.
You can see which observations informed the text, then review, expand, and approve it. You can then export the result in common formats and share it with the people who need it for a student case conference or support planning meeting. The professional decision remains with you; Kipti prepares document drafts and does not make educational decisions.
- Learning progress report, support plan, accommodation, or meeting notes
- Content visibly drawn from your captured notes
- Review, expand, approve, and export
Learning progress reportDraft
from 14 observations
Support planMeeting notesAccommodation recordExport
Tasks
Organize tasks alone or with your team
Turn notes, conversations, and agreements into clear next steps. Create tasks, organize them by status, and keep track of what is planned, in progress, or complete.
Task management becomes easier in everyday school work: support measures, family conferences, staff meetings, team agreements, and school development stay visible and traceable. Record ownership, deadlines, and priorities on the task itself, and see across the team what comes next.
- Create tasks for yourself or your team
- Track tasks from "To-do" to "Done"
- Record ownership, deadlines, and priorities
Everyday school tasks
Team board · this week
To-do
Plan support measure
Language arts · Team
Prepare family conference
Tomorrow · High priority
In progress
Material in team space
Due Friday
Review staff meeting notes
Today · School leadership
Done
Feedback for Mila B.
Complete
Share agreements
Team updated
OwnerDeadlineStatus visible
Team
Shared records with role-based access
Teachers, after-school staff, student support, and school leadership each see a different part of a student's school day. Protected student records bring those perspectives together with the relevant observations and support information.
Team members contribute asynchronously and can catch up when their schedule allows. Role-based access and explicit sharing determine who can see each entry, while information remains available through handoffs and staff changes.
- Every perspective in protected student records
- Contribute asynchronously and catch up when time allows
- Sharing per record, role-based and traceable
Emma F.Shared entry
Shared
Teacher
After-school
Student supportRead when time allows—async instead of hallway updates
Data protection
Clear controls for sensitive school information
Each school works in a logically separated data area. Role-based access helps ensure that colleagues see only what they need for their responsibilities, and explicit sharing keeps each team in control of its information.
Kipti provides a DPA under Article 28 GDPR and documented technical and organizational measures. It is designed to support GDPR-aligned use through scoped EU and EEA processing, access controls, human review, and the contractual exclusion of training on customer data. The school or school authority remains responsible for the legal basis, authorization, configuration, and rules of the specific deployment.
- EU and EEA hosting and processing for data of documented individuals
- A separate data area for each school
- Role-based access by responsibility
- Customer data is not used to train or improve AI models
Make the support history visible
Kipti makes a student support history visible
Scattered observations become a shared understanding: teachers see sooner what an individual student needs, which agreements the team has already made, and what comes next. Kipti helps teams provide more individualized support and keeps their decisions traceable.
Starting point
First observation
Participants
Team knowledge brought together
Outcome
Next steps
- 01First observation
Create a note
A teacher documents the first observation or incident related to the bullying situation in Class 7b.
Class 7bBullying situation - 02Relevant people included
Share the note
The note is shared with the relevant people, such as the homeroom teacher, school social worker, after-school staff, or other teachers.
Homeroom teacherSchool social work - 03Several days
Document what happens over time
Over several days, the team adds notes about conversations, observations, incidents, and agreed actions, creating a traceable history.
ConversationsActions - 04Summary
Use AI chat to summarize
AI chat helps summarize developments across the notes: what happened, what the team has already tried, and which patterns or open questions remain.
AI chatOpen questions - 05Next steps
Share tasks with the team
The summary leads to next tasks, such as preparing a family conference, observing recess, or involving school social work.
Family conferenceRecess - 06Shared understanding
Keep next steps visible
Everyone involved can see the current status, which actions are underway, who owns them, and what happens next.
OwnerNext step
FAQ
Frequently asked questions about the workflow
Key answers about product use, AI assistance, and working with Kipti responsibly.
Kipti is an AI-assisted workspace for knowledge and task management in schools. It brings observations, conference notes, support information, meeting records, decisions, and tasks into one protected place, then helps individuals and teams find and use that information for reports, conversations, planning, and follow-up work.
Capture an observation
How Kipti helps
Record notes by text or voice
Example
Note: Mila facilitated the group discussion today.
Find knowledge
How Kipti helps
Search notes and records
Example
Ask: What observations about Emma were recorded this semester?
Prepare reports
How Kipti helps
Create drafts from existing information
Example
Ask: Prepare a learning progress report draft for Ibrahim.
Prepare conferences
How Kipti helps
Bring relevant points together
Example
Ask: Help me prepare for tomorrow's family conference.
Organize school improvement
How Kipti helps
Structure meeting records and open decisions
Example
Ask: Summarize the tasks from the last leadership meeting.
Create follow-up work
How Kipti helps
Identify concrete tasks in notes
Example
Ask: What tasks follow from the last meeting record?
Manage personal tasks
How Kipti helps
Create and prioritize your own work
Example
Task: Prepare the support plan.
Coordinate team tasks
How Kipti helps
Share ownership and make progress visible
Example
Task: Review software licenses before the next meeting.
Review open team work
How Kipti helps
See status and responsibility
Example
Ask: Which team tasks remain open and who owns them?
Develop learning activities
How Kipti helps
Plan lessons, clubs, and projects
Example
Ask: Plan a lesson about sustainable nutrition.
Communicate across languages
How Kipti helps
Translate or simplify text
Example
Ask: Prepare this conference note as a family update in Arabic.
| Situation | How Kipti helps | Example |
|---|---|---|
| Capture an observation | Record notes by text or voice | Note: Mila facilitated the group discussion today. |
| Find knowledge | Search notes and records | Ask: What observations about Emma were recorded this semester? |
| Prepare reports | Create drafts from existing information | Ask: Prepare a learning progress report draft for Ibrahim. |
| Prepare conferences | Bring relevant points together | Ask: Help me prepare for tomorrow's family conference. |
| Organize school improvement | Structure meeting records and open decisions | Ask: Summarize the tasks from the last leadership meeting. |
| Create follow-up work | Identify concrete tasks in notes | Ask: What tasks follow from the last meeting record? |
| Manage personal tasks | Create and prioritize your own work | Task: Prepare the support plan. |
| Coordinate team tasks | Share ownership and make progress visible | Task: Review software licenses before the next meeting. |
| Review open team work | See status and responsibility | Ask: Which team tasks remain open and who owns them? |
| Develop learning activities | Plan lessons, clubs, and projects | Ask: Plan a lesson about sustainable nutrition. |
| Communicate across languages | Translate or simplify text | Ask: Prepare this conference note as a family update in Arabic. |
It helps organize information, summarize notes, prepare drafts, structure tasks, and develop ideas for reports, meeting records, conferences, learning activities, projects, and educational plans. Every result remains a suggestion that people review and adapt.
Yes. Record an observation by voice and Kipti turns it into text that can be searched, shared, and used in later work.
Kipti uses the notes you already captured to prepare a structured draft. You review, expand, and edit the text before using it.
Profiles are visible to authorized users so they can find the relevant person and understand the context. Notes and tasks you create are visible to others only when you explicitly share them.
Kipti is designed to support GDPR-aligned and EU AI Act-aware use through a DPA, role-based access, scoped EU and EEA processing, human review, and purpose limits. The lawfulness and regulatory classification of a specific deployment still depend on its purpose, data, authorization, configuration, and organizational rules.
For a closer look at different approaches: Compare Kipti and fobizz and Compare Kipti and Splint.
Add one note. Get a clearer picture.
Speak or type an observation. Kipti organizes it, shows the source notes, and keeps every step reviewable.
- Voice or text
- Reports as drafts
- You stay in control